Administrative Procedure 565

USE OF PRIVATE VEHICLES BY THE SCHOOL

Background

The Superintendent affirms that whenever possible, student(s) are to be transported in fully licensed and safety-checked school buses. Under some circumstances it may be necessary to use a smaller, private vehicle and in such cases the following procedures shall apply.

Procedures

1. Any private vehicle used by a School group shall carry a liability clause covering up to two million dollars ($1,000,000).
2. The Charter Board assumes no responsibility for the transportation of a student in a private vehicle to any School function. For clarity, when parents or their designate provide transportation for a student to or from a school function, the responsibility for student safety resides with the parents or designate. The School assumes no responsibility for private transportation arrangements.
3. When a private vehicle is used by a School group, with consent of the Principal, the designated, authorized driver shall be:
3.1 At least twenty-one (21) years of age,
3.2 Not a student in the School, and
3.3 Possess a current, valid driver’s license applicable to the vehicle being driven. The Driver shall disclose any demerits or pending charges for driving infractions, including but not limited to speeding.
3.4 A copy of the license and insurance is to be retained on file at the School.
4. If the Principal has recognized the group as a School sponsored group attending a School approved activity, the Charter Board insurance shall be called upon to cover any liability exceeding the one million dollars ($1,000,000) amount carried by the private vehicle.
5. Care shall be taken that nothing is done to imply an employment or contractual relationship between the driver and the School.

References: Section 11, 25, 26, 32, 33, 52, 53, 59, 68, 197, 222, 225 Education Act Societies Act
Traffic Safety Act
Student Transportation Regulation 96/2019
Use of Highway and Rules of the Road Regulation 304/2002 Section 569, Insurance Act