Administrative Procedure 580

USE OF CHARTER BOARD OWNED VEHICLES

Background

The Charter Board may provide vehicles to employees who require a vehicle to carry out their duties due to any of the following:
● Work assignment in various locations;
● Necessity of having tools and/or equipment in their possession at all times;
● Responsibility for transporting employees and/or materials to various sites; or
● Unusual circumstances that are approved by the Superintendent.
Note: Valhalla Community School and/or the Valhalla Community Foundation does not own any vehicles except school buses. Individuals who travel on Charter Board business use their own vehicles. Such travel excludes to / from home to the work site. This Administrative Procedure applies at this time to buses owned by the Charter Board and potentially any future purchases of other vehicles.

Procedures

1. Staff responsible for Charter Board owned vehicles shall ensure that the vehicles and/or parts reach their normal life-expectancy by making certain they receive regular service and maintenance.
1.1 The Secretary-Treasurer may delegate this authority to the Transportation Director who will provide reports to the Secretary Treasurer as often as required and in the manner defined by the Secretary Treasurer.
2. Staff / Bus drivers are responsible to the Transportation Director and / or Secretary-Treasurer for the care and operation of any Charter Board owned vehicles.
3. Charter Board owned vehicles are to be left at the location where the employee normally reports to work. Employees may take their vehicles / school buses home provided the Transportation Director give approval and notifies the Secretary-Treasurer.
4. A Charter Board owned vehicle shall not be used for personal use.

References: Section 25, 26, 33, 52, 53, 68, 197, 222, 225
Education Act Traffic Safety Act
Canada Customs and Revenue Agency Act Income Tax Act (Canada)