Administrative Procedure 540

PLANNING FOR SCHOOL FACILITIES

Background

Sound planning for the upgrading and/or modernization of the School, or for additions to the School and/or the construction of a new School is essential. In order to enhance the planning process, stakeholders are invited to participate. Well-designed facilities contribute to optimum learning environments for students.

Procedures

1. The Superintendent will ensure demographic data collection and will report on enrolment projections annually to the Charter Board.
2. The Secretary-Treasurer will conduct an audit of the School facility on a predetermined schedule. This audit will include:
2.1 Enrollment, area, and capacity statistics.
2.2 Analysis of the structural, mechanical and electrical components of the School and other facilities. * The Secretary Treasurer will work with the Valhalla Heritage Society, from whom the School leases its premises, to determine the general condition of the building and its suitability for School purposes.
3. In collaboration with the Principal, the Secretary-Treasurer is responsible for the efficient use of facility space.
4. The Charter Board will collaborate with municipal authorities to ensure that adequate and appropriate land is made available for School purposes.
5. The Superintendent will identify priorities for facility requirements and will bring forward a draft Capital Plan to the Charter Board for its consideration.
6. The Charter Board will determine updates to its Three Year Capital Plan and when appropriate, a long range Facilities Master Plan, and submit necessary documentation to Alberta Education.
7. Following any Alberta Government announcement should a request for a Building Construction be successful, a Project Planning Committee will be established by the Superintendent.
7.1 Meetings will be called by the Superintendent at appropriate times during the planning process and as often as necessary.
8. The Charter Board will consult with municipal authorities during the planning process for any modernization or new construction.

References: Section 25, 26, 33, 51, 52, 53, 55, 143, 180, 188, 190, 194, 195, 197, 222 Education
Act Funding Manual for School Authorities