Administrative Procedure 518

DISPOSAL OF EQUIPMENT/ MATERIALS

Background

All equipment, materials and real property are purchased with public funds or donated by private parties, thus becoming the property of the Charter Board. To this end, the Superintendent prescribes that the following steps be followed when the School wishes to dispose of excess or obsolete items.

Procedures

1. The Principal shall prepare a list of any items of which the School desires to dispose of and submit to the Secretary-Treasurer for approval.
1.1 Items over five hundred dollars ($500.00) shall be disposed, as follows:
1.1.1 Advertising the item,
1.1.2 Accepting sealed bids,
1.1.3 School garage sale,
1.1.4 Establishing and accepting a “fair price” and selling to private parties, as approved by the Secretary-Treasurer and the Superintendent.
1.2 Revenue from such sales shall be receipted at School Office and then returned to the School.
2. Where there is a need to dispose of School equipment or materials, the process defined for the School (above) shall be followed, with the receipts being credited to the Charter Board’s capital account.
3. Exceptions to this Administrative Procedure may be made in emergent situations, at the discretion of the Secretary-Treasurer and the Superintendent, where it is deemed to be in the best interests of the Charter Board.
4. Where the net salvage value of an item, as determined by the Secretary-Treasurer and the Superintendent, is deemed to be over five thousand dollars ($5,000.00), Alberta Regulation 181/2010 must be carefully followed.
References: Section 25, 26, 33, 52, 53, 68, 222 Education
Act Disposition of Property Regulation 181/2010