100 - General Administration
200 - Instructional Programs & Materials
300 - Students
400 - Personnel and Employee Relations
500 - Business Administration

Administrative Procedure 500

ANNUAL CHARTER BOARD BUDGET

Background

The annual budget is the financial component of the Charter Board’s operating plan. The budget is not the plan itself but a mechanism to achieve the goals and objectives of the Three Year Education Plan.
Each school year the Superintendent, with the assistance of the Secretary-Treasurer, shall prepare for Charter Board consideration and adoption of a detailed estimate of the revenues and expenditures required to operate the programs of the Charter Board.

Procedures

1. Budget planning is the responsibility of the Secretary-Treasurer and will be undertaken to conform to the budget timelines established by the Charter Board.
2. The Secretary-Treasurer will prepare a draft budget based on the priorities set out in the Three-Year Education Plan, the budget principles, and the assumptions established annually by the Charter Board.
3. The Secretary-Treasurer will present the draft budget to the Superintendent and Principal as well as other educational partners in a consultative process.
4. The Superintendent will present the final draft budget to the Charter Board.
5. On or before May 31 in each year, the Charter Board shall approve a budget for the next school year.
6. The annual budget shall identify any new programs to be implemented, as well as programs that are being discontinued.
7. Following Charter Board review and adoption, a final budget in the form prescribed by the Minister will be submitted to Alberta Education.
8. Under the general supervision of the Superintendent, the Secretary-Treasurer shall administer the budget of the Charter Board.
9. Subsequent to the receipt of the September 30 enrolment count, a revised budget is prepared and presented to the Charter Board for approval.
10. The Secretary-Treasurer is accountable to the Superintendent for the effective control of expenditures within the budgetary limits established for the Charter Board and for the School.

 

References: Section 25, 26, 33, 52, 53, 67, 68, 137, 138, 139, 140, 141, 143, 197, 222 Education
Act Fiscal Planning and Transparency Act Guide to Education ECS to Grade 12