Administrative Procedure 460

SUBSTITUTE TEACHERS

Background

Teachers may occasionally be absent from their official duties. Students must have access to continued instruction and supervision. Accordingly, the hiring of qualified substitute teachers is essential.

Procedures

1. The Superintendent shall develop and maintain a list of approved substitute teachers.
2. Teachers wishing to be considered for the School Substitute Roster must provide the following:
2.1 An Alberta Teacher Certificate or Letter of Authority.
2.2 A Teacher Qualification Statement.
2.3 Statement of teaching experience from other jurisdiction(s).
2.4 A Criminal Record Check and Child Intervention Check.
2.5 Evidence of the subjects and grades for which the teacher is qualified to teach.
2.6 Cover letter, resume, and two current references (and contact information). At least one reference must be from a supervisor who has knowledge of the applicant’s professional practice.
3. The Principal is responsible for making available an information package to teachers who request placement on the School roster.
4. When substitute teachers are deployed, they are responsible to the Principal.
5. Teachers requiring a substitute have the following responsibilities:
5.1 Arrange for a substitute.
5.2 Contact the Principal with substitute information, or ask for assistance finding a substitute.
5.3 Providing details of the assignment, including date(s) required and the expected arrival time of the substitute.
5.4 Making appropriate lesson and seating plans available to the substitute teacher.
6. Teachers may request a specific teacher be engaged, but the Principal has the ultimate responsibility.
7. Substitute teachers have the following responsibilities:
7.1 Establishing, and maintaining an atmosphere conducive to learning.
7.2 Supervising student activities as outlined by the absent teacher and/or the Principal.
7.3 Carrying out their duties in accordance with the policies and procedures of Alberta Education and the School.
7.4 Reporting to the Principal upon arrival at the School.
7.5 Carrying out the activities as outlined in the plans prepared by the regular teacher.
7.6 Informing the Principal when lesson plans or appropriate activities have not been made available.
7.7 Providing a written report for the regular teacher, describing significant developments or accomplishments.
7.8 Completing the forms provided by the Principal, which are associated with payroll procedures.
8. Principals have the following responsibilities:
8.1 Providing the substitute teachers with relevant information regarding the operation of the School.
8.2 Providing appropriate support for all substitutes deployed at the School.
8.3 Ensuring that teachers file appropriate classroom materials to be provided to a substitute when
lesson plans are not immediately available.
9. Unsatisfactory Performance by a Substitute Teacher
9.1 The teacher shall inform the substitute teacher of the nature of the complaint, and if the teacher intends to
forward the complaint to the Principal then the substitute must be informed, in writing, of the intent.
9.2 When a Principal believes the performance of a substitute teacher has been unsatisfactory, a written
report shall be filed with the Superintendent, and a copy provided to the substitute teacher.

References: Section 18, 25, 26, 33, 52, 53, 68, 196, 197, 208, 222 Education Act