Administrative Procedure 422

TEACHER GROWTH, SUPERVISION AND EVALUATION

Background

The Charter Board recognizes that it is responsible for ensuring that the highest possible quality of education is provided for the students. A key factor in discharging this responsibility is the maintenance of a high quality teaching staff to ensure that teacher’s actions, judgments and decisions are in the best educational interests of students and support optimum learning.
The Superintendent believes that the Principal and teachers must work together to achieve the Teaching Quality Standard determined by the Minister. This objective can be achieved by providing opportunities for the professional growth of teachers, by having the expectation that teachers will utilize the opportunities for professional growth, and by providing for effective teacher supervision and evaluation.

Procedures

1. The Teacher Growth, Supervision and Evaluation Administrative Procedure will comply with related Ministerial Orders and Alberta Education policies and regulations.
1.1 The results of the implementation of the provisions of this Administrative Procedure shall be incorporated in the Annual Education Results Report.
2. All teachers employed by the School will be held responsible for their professional growth.
2.1 All teachers employed by the School shall complete during each school year an annual teacher professional growth plan that:
2.1.1 Reflects goals and objectives based on a self-assessment of learning needs by the individual teacher;
2.1.2 Shows a demonstrable relationship to the Teaching Quality Standard; and
2.1.3 Takes into consideration the education plans of the School and Alberta Education.
2.2 An annual teacher professional growth plan:
2.2.1 May be a component of a multi-year plan; and
2.2.2 May consist of a planned program of supervising a student teacher or monitoring a teacher.
2.3 All teachers employed by the School shall submit an annual teacher professional growth plan to the Principal by October 30 of each school year.
2.3.1 Any modifications to the annual teacher professional development plan that are made by teachers due to changes in identified needs or circumstances shall be submitted to the Principal at the time of the changes.
2.4 The Principal shall review the annual teacher professional growth plan and, in consultation with the teacher, make a finding whether the teacher has completed an annual professional growth plan that complies with clauses 2.1, 2.2 and 2.3.                                                                            2.5 The teacher’s annual teacher professional growth plan shall be kept in the possession of the teacher. The
teacher shall provide the Principal with a copy of the annual teacher professional growth plan as required in
clause 2.3 and the Principal shall return it to the teacher at the end of the school year.
2.6 The teacher shall implement her/his annual teacher professional growth plan and shall collaborate with her/his
Principal to evaluate the progress in the implementation of the plan.
2.7 If a review under clause 2.4 finds that a teacher has not completed and implemented an annual teacher
professional growth plan as required, the teacher shall be subject to disciplinary action as determined by the
Superintendent.
3. There will be ongoing supervision of all teachers in the School in the performance of their professional duties.
3.1 The Principal shall develop a plan for the supervision of teachers in the School and such a plan shall be
incorporated as part of the annual School education plan and the results of the implementation of the
supervision plan shall be reported in the Annual Education Results Report.
3.2 Supervision of teachers shall be an ongoing process carried out by the Principal to:
3.2.1 Recognize the teacher’s success and achievement in meeting the Teaching Quality Standard;
3.2.2 Provide support and guidance to teachers;
3.2.3 Observe and receive information about the quality of teaching a teacher provides to students; and
3.2.4 Identify the behaviours or practices of a teacher that for any reason may require evaluation.
4. All teachers in the School will be subject to evaluation procedures as required for specific purposes.
4.1 The evaluation of a teacher by a Principal shall be conducted:
4.1.1 Upon the written request of the teacher;
4.1.2 For the purposes of gathering information related to a specific employment decision;
4.1.3 For the purposes of assessing the growth of the teacher in specific areas of practice; and
4.1.4 When, on the basis of information received through supervision, the Principal has reason to
believe that the teaching of the teacher may not meet the Teaching Quality Standard.
4.2 A recommendation by a Principal that a teacher be issued a permanent professional teaching certificate or be
offered employment under a continuing contract must be supported by the findings of two (2) or more
evaluations of the teacher.
4.3 The Principal shall develop a plan for the evaluations required as a result of needs identified in clauses 4.1 and
4.2, and such a plan shall be incorporated in the annual school education plan and the results of the
implementation of the evaluation plan shall be reported in the Annual Education Results Report.                                                                                                        4.4 On initiating an evaluation, the Principal shall meet and communicate explicitly in writing to the teacher:
4.4.1 The reasons for and purposes of the evaluation;
4.4.2 The process, criteria and standards to be used;
4.4.3 The timelines to be applied; and
4.4.4 The possible outcomes of the evaluation.
4.5 On completion of an evaluation, the Principal shall:
4.5.1 Complete a written report in a format specified by the Superintendent which shall provide:
4.5.1.1 Space for the teacher’s comments and/or reactions,
4.5.1.2 The appeal procedures,
4.5.1.3 The signatures of both the evaluator and the teacher, and
4.5.1.4 The date.
4.5.2 Provide the teacher with the original copy of the completed evaluation report;
4.5.3 Provide the Superintendent with a copy of the completed report which shall be retained in the
teacher’s personnel file; and
4.5.4 Keep a copy of the completed report in the Principal’s Office.
4.6 Where, as a result of an evaluation, a Principal determines that a change in the behaviour or practice of a
teacher is required, the Principal must provide to the teacher a notice of remediation.
4.7 A notice of remediation issued by the Principal shall be a written statement to the teacher where the Principal
has determined that a teacher’s teaching does not meet the Teaching Quality Standard, and such a statement
shall describe:
4.7.1 The behaviours and practices that do not meet the Teaching Quality Standard and the changes
required;
4.7.2 The remediation strategies the teacher is required to pursue; and
4.7.3 How the determination will be made that the required changes in behaviour or practice have taken
place, applicable timelines, and the consequences of not achieving the required changes including,
but not limited to, termination of a teacher’s contract of employment.
5. Subsequent to an evaluation the teacher has the right to appeal.
5.1 A teacher shall have the right to appeal an evaluation of his/her teaching performance.
5.2 An appeal shall be made, in writing, directly to the Superintendent within ten (10) teaching days of receipt of
the written evaluation report. The teacher shall state clearly the reason(s) the evaluation is being contested.
5.3 Within ten (10) operational days of receipt of an appeal, the Superintendent shall consider the appeal, review
relevant documents, and conduct a hearing if the Superintendent so chooses.
5.4 The Superintendent shall determine whether or not a re-evaluation is warranted, and respond in writing to the
teacher within five (5) days of the hearing. The Superintendent’s decision is final.
5.5 In the event that the Superintendent finds that a re-evaluation is warranted, the Superintendent shall identify a
new evaluator, and the time and manner of any re- evaluation.
5.5.1 The new evaluator shall not be given the particulars of the previous evaluation.
5.5.2 The Superintendent’s decision in choosing a new evaluator is final.  6. Information obtained as a result of the processes involved in teacher growth, supervision and evaluation will be managed in accordance with the provisions of the Freedom of Information and Protection of Privacy Act.
6.1 Unless a teacher agrees, the content of an annual teacher professional growth plan must not be part of the evaluation process of a teacher under procedures resulting from section 4.
6.2 Provision for secure storage shall be made for any document used to prepare a teacher evaluation report and for any required copies of the teacher evaluation report.

References: Section 18, 25, 26, 33, 52, 53, 196, 197, 213, 214, 215, 218, 222 Education Act Freedom of Information and Protection of Privacy Act
Personal Information Protection Act Teaching Profession Act
Certification of Teachers and Teacher Leaders Regulation 84/2019 Practice Review of Teachers and Teacher Leaders Regulation 92/2019 Student Learning – Ministerial Order 028/2020
Teaching Quality Standard
Teacher Growth, Supervision and Evaluation Policy Guide to Education ECS to Grade 12
Practice Review of Teachers Information Bulletin 3.3.2