Administrative Procedure 307

STUDENT INFORMATION SYSTEM (SIS)

Background

The Student Information System (known as “SIS”) is a School database used to communicate student information to Alberta Education, track academic achievement, attendance, student services supports, student demographics, incident management and to communicate with the transportation contractor and with external partners. The goal of SIS is to provide educational policy makers and administrators at all levels, school authorities and government with accurate information on Alberta students. This information is crucial to the planning, decision-making, and evaluation of educational programs throughout the province.

Procedures

1. The Principal is the primary contact between the schools and Alberta Education for the data collection.
2. The roles and responsibilities of the Principal are as follows:
2.1 To train school personnel in the procedures for collecting and coding student data.
2.2 To help school personnel establish and monitor the data collection and verification process required by Alberta Education.
2.3 To gather and consolidate student data.
2.4 To ensure the accuracy and completeness of student data.
2.5 To transmit the required student information to Alberta Education in a timely fashion to meet provincial processing schedules.
3. The Principal must ensure:
3.1 Collection and recording of student data is timely and accurate.
3.2 The validity of all student data for completeness and accuracy.
3.3 The student registration form is completed annually.
3.4 That no student receives a timetable until the student registration form has been received and entered.
3.5 The classroom teacher is entering all attendance daily into the SIS.

References: Section 3, 25, 26, 33, 52, 53, 56, 197, 222 Education Act