100 - General Administration
200 - Instructional Programs & Materials
300 - Students
400 - Personnel and Employee Relations
500 - Business Administration

Administrative Procedure 112

FUNDRAISING SOCIETIES

Background

The School may have Fundraising Societies separate and distinct from the School Council. A Fundraising Society provides a means for parents and community members to provide additional financial resources to support the School. A Fundraising Society is a self governing legal entity incorporated under the Societies Act or Part 9 of the Companies Act.

Procedures
1. The main role of the Society is fundraising, sometimes engaging in fundraising endeavours that require a gaming licence from the Alberta Gaming and Liquor Commission, such as bingos, casinos, or raffles. A Society has no authority to advise or consult for school-based decision-making purposes.
2. A Society is a self-governing legal entity, with the authority and responsibility to make necessary decisions to manage its operations and activities.
3. The Society will have a Board of Directors, chosen according to the by-laws or operating procedures established and maintained by the Society.
4. There may be more than one Fundraising Society at a school; however, a School Council is prohibited by Ministerial Regulation from incorporating or forming a Society.
5. Fundraising Societies must present an annual Audited Financial Statement to members at an annual general meeting, an annual report to Corporate Registry, specific reports to the Alberta Gaming and Liquor Commission, and other annual reports as required by the governing legislation. There is no duty for the Society to report to the Charter Board of the Valhalla Community School or the Valhalla School Foundation.
6. A Fundraising Society has its own bank account and accounting records.
7. The Charter Board’s liability insurance does not extend to a Society and its Directors as the Society is its own legal entity, separate and distinct from the School. Even though the Society (ies) act on behalf of the Charter Board, The Charter Board does not directly control their activities. A Society has its own executive which makes decisions on behalf of the group. Societies may choose to purchase their own liability insurance.

References: Section 25, 26, 33, 52, 53, 55, 197, 222

Education Act; Societies Act