Administrative Procedure 101

ANNUAL EDUCATION RESULTS REPORT (AERR)

Background

The Charter Board recognizes its responsibility to keep stakeholders informed about accomplishments and progress towards the charter and provincial goals for the education system. Following the Board’s approval of the Annual Education Results Report (AERR) and submission to Alberta Education the Charter Board will post the AERR to the website.

Procedures

1. The Superintendent will direct the development of an AERR in accordance with Alberta Education requirements. The Superintendent will submit a draft document to the Charter Board by October 31 and a final document by November 30 for approval. The Charter Board will submit the Report to the Minister by November 30 of each year.
2. The AERR replies to the school’s Three Year Education Plan and includes the following components: an accountability statement; the Accountability Pillar Overall Summary; performance measure results; a summary of financial results; a summary of capital and facilities projects; a summary of how parents were involved; and the communication plan.
3. The AERR will contain the results on mandatory and optional measures gathered throughout the year from such activities as ongoing reviews, evaluations, surveys, planning sessions and workshops.
4. The format for reporting optional measures and additional information in the AERR will be determined by the Superintendent.
5. The AERR will be posted on the School website by November 30 of each year.
6. The Charter Board shall use the AERR for information in the planning and policy making cycle and make adjustments to its goals as necessary.
6.1 Results must be used to create improvement actions.
6.2 Any evaluative approach must be open and easily understandable.
6.3 Any evaluative process is to include the ability to disaggregate results to identify high and low performing groups/sites/factors.
6.4 Any long-term evaluative processes are to be stable over time.
6.5 Results will not be used to rank schools, staff or programs.

References:
Education Act s. 18, 25,26, 33, 51,52, 53, 55, 66, 67,222

Section 16 Government Accountability Act Section 7,

Education Grants Regulation Section 13 School Council

Regulation Guide to Education ECS to Grade 12 Funding Manual