100 - General Administration
200 - Instructional Programs & Materials
300 - Students
400 - Personnel and Employee Relations
500 - Business Administration

Administrative Procedure 526

GIFTS, DONATIONS AND SCHOLARSHIPS

Background

The Superintendent welcomes gifts or donations to the School or to the Charter Board if it is appropriate, useful and meets the standards of the Charter Board and such gifts or donations become immediately the property of the Charter Board. Generally, all gifts and donations will be used for the purposes for which they were given.

Procedures

1. All donations are to be directed/addressed to the Charter Board.
2. All donations will be approved at the next Charter Board Meeting.
2.1 The Superintendent may accept or reject any gift or donation as seen fit.
3. The Valhalla School Foundation is a registered charity and thus the Secretary-Treasurer when requested and appropriate may provide a tax receipt for any cash donation.
4. After the Charter Board has approved a donation, the money will be forwarded to the School and a receipt and donation letter will be issued.
5. Donations shall generally refer to cash amounts presented to the School or to the Charter Board. Should the donations be in the form of a scholarship, this amount shall be kept separate and used solely for that purpose.
6. Scholarship endowment and trust funds are managed by the Secretary-Treasurer.
6.1 All scholarship endowment funds shall be remitted to the Secretary-Treasurer for management. An understanding about the endowment fund and disbursements shall be mutually agreed upon in writing between the donor and the Secretary-Treasurer.
6.2 An annual report providing detail about the scholarship funds and their disbursements will be provided to the School.
7. A gift generally shall refer to equipment or resource material provided by or paid for by individuals, community groups or student groups.
8. All gifts are to be officially acknowledged either by the Principal or by the Secretary-Treasurer.
9. The acceptance of any gift or donation does not imply any special considerations or privileges.

 

References: Section 25, 26, 33, 52, 53, 68, 188, 197, 222, 256 Education Act Societies Act
Income Tax Act