Administrative Procedure 559

PERSONAL USE OF SCHOOL EQUIPMENT AND MATERIALS

Background

Equipment owned by the Charter Board has been purchased with public funds, on a tax exempt basis. As a result the Superintendent has a responsibility to ensure the equipment is used for the purpose for which it was intended.
Equipment and materials are to be used for educational purposes only.

Procedures

1. Use of equipment or materials by staff is not permitted unless this use directly supports the staff members’ job related functions.
2. Staff members wishing to use School equipment for the preparation of lessons, materials, etc. are permitted to take such equipment home provided:
2.1 Equipment is properly signed out;
2.2 The Principal approves the out-of-School use;
2.3 The equipment is returned promptly to the School to ensure its availability for use during the instructional day; and,
2.4 The person using the equipment is held liable for costs of repair or replacement required as a result of personal use.
2.5 User groups who rent or otherwise have consent to use the School are not entitled to use School equipment such as physical education resources, technology devices, or any other equipment.
2.6 2.5.1 Groups are expected to bring their own equipment, supplies and materials for their planned activities.
2.5.2 The Principal is authorized to give consent for groups to store their equipment at the School if, in the opinion of the Principal there is room for such storage without interfering with the school’s operations.
2.5.3 Consent may be given if the group’s equipment is for a children’s or youth program which occurs on a regular, frequent basis.
2.5.3 Any equipment stored with the Principal’s consent on behalf of a children’s or youth group must be clearly marked as property that does not belong to the School.
2.5.4 In making the decision to store equipment on behalf of another agency, the Principal must be mindful that the agreement may be interpreted as a type of bailment in which the bailee receives no
compensation. A gratuitous bailee may be liable for loss of the property but only if the loss is caused by the bailee’s gross negligence.

References: Section 25, 26, 33, 52, 53, 68, 196, 197, 222, 225 Education Act