100 - General Administration
200 - Instructional Programs & Materials
300 - Students
400 - Personnel and Employee Relations
500 - Business Administration

Administrative Procedure 550

USE OF SCHOOL FACILITIES

Background

The primary purpose of the leased areas in the School building is the education of the student. The Principal has the responsibility to coordinate and monitor the use of the School building in a manner that will assure optimum and effective use of the facility.

Procedures

1. In consultation with the School Council and cooperation with the Valhalla Heritage Society, the Principal shall determine what School activities shall take priority in the School facilities and as well establish those times that the public may be able to book areas in the building such as the gymnasium or community room.
2. The Principal, in consultation with the Superintendent, shall determine what additional activities shall take place in the School. Classification for public use of the areas leased to the Valhalla Community School:
2.1 Organized recreational programs including registered church groups.
2.2 Further education courses that are provided at the request of the County Council for short term instructional purposes
2.3 Private and for-profit organizations.
3. Fees will be assessed as per the Facility Use Agreement Form.
4. No staff or public shall use the School without permission from the Principal.
4.1 All parties wishing to book the area leased by the School shall do so through the Principal. For any areas that are shared in accordance with the lease, the Principal will coordinate with the Valhall Heritage Society.
4.2 The facility shall be booked by an adult and there shall be adult supervision during the activity.
4.3 The Facility Use Agreement Form shall be completed for all groups using the building.
4.4 The Principal is responsible to collect all rental fees at the time of the rental and remit to the Secretary-Treasurer by June 30 (or August 31 if a summer event) for the operations and maintenance budget.
4.4.1 For all special events and extra-curricular functions that occur at times outside of regular custodial shifts, the cost for custodial service shall be the responsibility of the event sponsor.

 

References: Section 25, 26, 33, 51, 52, 53, 68, 187, 197, 222 Education Act Societies Act