Administrative Procedure 490

VOLUNTEERS

Background

Volunteers provide an important contribution in supporting classroom teachers with activities inside and outside the School. The School community is strengthened through active and purposeful volunteer involvement.
The Superintendent recognizes the value of volunteers and supports their role in maintaining the School’s capacity to deliver dynamic educational experiences for students, while ensuring that safety is a foremost consideration.

Definition

A volunteer is someone who freely offers their time for a service or undertaking at the School.

Procedures

1. With support and engagement of the teachers and staff, the Superintendent will ensure adequate procedures and will exercise discretion in determining the eligibility of a volunteer.
2. Volunteers participating in the activities of schools are required to provide a criminal record check with the vulnerable sector check completed for all volunteers whose service at the school over the course of the year is likely to exceed ten (10) hours of volunteer activity. This must be completed every three years, with a ‘Volunteer Offense Declaration Form” to be completed annually.
3. Court issued documents relating to access and custody of children attending the School take precedence over other forms of documentation in determining volunteer eligibility.
4. All volunteers are expected to maintain confidentiality in all matters relating to their role working with students, teachers, and other parents and will comply with the Freedom of Information and Protection of Privacy Act (FOIPP).
5. The collection of all information under this Administrative Procedure complies with the Freedom of Information and Protection of Privacy Act (FOIPP).

References: Section 11, 25, 26, 33, 52, 53, 196, 197, 222, 252 Education Act Freedom of Information and Protection of Privacy Act Criminal Code